Seeking: Exceptional Personal Assistant & Household Manager

We're on the lookout for a highly proactive and organized individual to join us in Tallinn as a Personal Assistant & Household Manager. This role combines business support with household management, perfect for someone who thrives on variety and excels at juggling multiple responsibilities.

Due to the nature of this role you must be based in Tallinn. You will work from our home and/or our office on some days but will also have the ability to work remotely.

This will become a Full-Time salaried position after a short test period.

The Role

You'll be supporting the CEO and his family of a growing digital marketing agency, managing both professional and personal tasks. It's a dynamic position that requires quick thinking, adaptability, and a keen eye for detail.

Youll be owning a variety of tasks and duties. These may vary from week-to-week. They will include but are not limited to:

• Manage the CEO's calendar, emails, and travel arrangements
• Handle a variety of household tasks and family-related responsibilities
• Coordinate meetings, events, and social engagements
• Conducting research on specific topics and presenting information in a clear, easy-to-understand way
• Overseeing the operation and maintenance of the family's home including hiring and managing vendors and contractors
• Proactively spotting issues in the home and attending to them
• Make reservations for services (haircuts, car servicing, nail appointments, grooming for our dog etc)
• Grocery shopping (we will provide a list)
• General errands and other projects
• Returning packages (UPS/DPD) and other shipping needs
• Research and shopping for gifts for family/friends and other items
• Accurately capture notes and action items from meetings, ensuring the sensitive nature of this information is protected. Follow-up on the status of various action items to ensure accountability

About You

We need someone who is excited to optimize efficiency in our lives. This person is willing to try on different roles, do what it takes, and switch gears quickly. We care about attention to detail. But most of all, we care about communication + transparency.

• Able to maintaining high degree of confidentiality and handling private information with utmost discretion
• You're not afraid of steep learning curves and can adapt to new challenges rapidly.
• Ability to handle a direct style of communication without over-sensitivity
• Proactive, confident personality; ability to act as a representative on our behalf
• Reliable. You do what you say you're going to do, when you say you're going to do it.
• Collaborative. You share feedback early and often.
• Creative & can contribute meaningful ideas.
• Killer organizational skills. You can handle multiple tasks, set priorities, and meet deadlines with ease.
• Can part with your ego + take feedback. You are quick to admit to your mistakes and are willing to do what it takes to make it right.
• Clear & communicative. We value having an open channel of discussion at all times. Since we are working on many things at once, communication is vital.

Requirements

• Must be able to work full-time. This is a salaried position. We will however begin with a test period to ensure this relationship is a good fit for everyone involved.
• Must be local in Tallinn
• Must be able to confidently speak and write in English.
• The ability to speak in Estonian.
• Must have a valid driving license.
• Must submit an application and be able to provide 2-3 verifiable references. Letters of recommendation from previous employers are preferred.

Other opportunities / perks

• Monthly gross salary € 1500 - 4000
• Work directly with the founders of a fast-growing, remote-first, global company with team members in 15+ different countries.
• Flexible hours, because we understand life happens.
• 28 days of PTO, 15 paid holidays, and your birthday off every year.
• Comfortable working setup. We have an office in Rotermanni, you're not required to work from there but you can if you'd prefer.
• We value developing skills and continually learning. Interested in a specific book, course, or event? Let us know and well accommodate.

Thank you for taking the time to consider this position. I look forward to hearing from you soon!

Dylan